IIT Jammu outsource agency Administrative Assistant job opportunities 2025

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Outsource: HR-62

Advertisement for the Position of Administrative Assistant

Date: 18 Nov 2025

The Outsource Agency invites online applications to fill the following post, to work at IIT Jammu on outsource basis:

Vacancy Details

No of post	Name of the post	Age Limit	Period of Engagement	Consolidated Salary Package
01	Administrative Assistant	40 years	Initially for 6 months or as per requirement (extendable based on performance and requirement)	₹20,000/- to ₹30,000/- per month

Eligibility Criteria

(i) M.Com or B.Com from a Govt. recognized University OR MBA (Finance) with B.Com from a Govt. recognized University.
(ii) Minimum 02 years’ experience in handling Finance and Accounts work in Central/State Government, Central Autonomous Bodies, Centrally Funded Technical Institutes, Central Universities, or reputed organizations.

Desirable

(i) Minimum 05 years’ experience in Finance and Accounts-related work in Govt./Autonomous bodies/CFTIs/Central Universities.
(ii) CA/CA intern will be preferred.

Job Description

The Administrative Assistant will manage the day-to-day operations of the innovation centre, including maintaining accurate financial records, preparing reports, coordinating with F&A Section of IIT Jammu, and ensuring compliance with statutory norms.

The candidate will also support innovation/incubation-related operations such as documentation, procurement, and event coordination when required.

Key Responsibilities

Finance and Accounting

Maintain accurate and up-to-date records of all financial transactions.
Prepare invoices, process payments, and manage vendor transactions.
Assist in preparing financial statements, utilization certificates (UCs), and audit documentation.
Maintain and reconcile records of funding received under government/CSR grants and incubator programs.
Coordinate with CA firms, auditors, and banks.
Proficiency in Tally, MS Excel, and accounting software.
Ability to manage responsibilities independently and meet deadlines.
Strong attention to detail and data integrity.
Familiarity with grant-based accounting and government/institutional finance is an advantage.
Basic knowledge of TDS, GST, Income Tax.
Prior experience in outreach activities will be a bonus.

Operations Support

Assist in procurement processes, vendor management, purchase orders, and documentation.
Support program teams with logistics for events, workshops, and startup onboarding.
Maintain proper digital/physical filing systems for financial and operational records.

What We Offer

Opportunity to work at the intersection of finance and innovation.
Exposure to pre-incubation, government-funded programs, and impact-driven initiatives.
Collaborative work environment with opportunities to grow across roles.

General Instructions

(i) Candidates must read eligibility, qualifications, and experience requirements carefully.
(ii) The Outsource Agency will depute the selected candidate at IIT Jammu.
(iii) This is purely a temporary engagement and does not guarantee regularization in IIT Jammu.
(iv) Good knowledge of computer applications (emails, MS Office, MS Windows) is mandatory.
(v) Only shortlisted candidates will be called for interview. Higher criteria may be applied.
(vi) Candidates must bring original documents for verification during the interview.

Application Submission

(i) Candidates must submit their online application by 05 Dec 2025.
Apply at: https://apply.iitjammu.ac.in (on behalf of the outsource agency).

(ii) Incomplete applications will be rejected.
(iii) Candidates must provide details of 10th, 12th, Diploma, Graduation (if any), experience, and last salary drawn.

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Apply now for the Administrative Assistant position at IIT Jammu on an outsource basis under Advertisement No. HR-62. Candidates with M.Com/B.Com or MBA Finance with B.Com and at least 2 years of relevant experience in Finance & Accounts are eligible.

Preference for CA/CA interns and candidates with 5+ years of experience. Salary: ₹20,000–₹30,000 per month. Temporary engagement with growth opportunity. Last date: 05 Dec 2025. Apply online at https://apply.iitjammu.ac.in.

IIT Jammu outsource agency Administrative Assistant job opportunities 2025

IIT Jammu outsource agency Administrative Assistant job opportunities 2025

DISCLAIMER

Outsource: HR-62

Advertisement for the Position of Administrative Assistant

Vacancy Details

Eligibility Criteria

Desirable

Job Description

Key Responsibilities

Finance and Accounting

Operations Support

What We Offer

General Instructions

Application Submission

Apply for this position